St. George's Church Policies

General Church Policies

Activity Center Use

The Activity Center is designated as a Free play area for all ages on Sunday morning or during Parish Activities when play is not supervised.

  1. No hard balls (basketballs, soccer balls, softball or hardball) should be used.
  2. Soft rubber balls are allowed
  3. Balls should not be thrown at the windows or bounced off the walls.
  4. Caution should be exercised at all time, being aware of younger children at play.
  5. Parents of children under the age of five are expected to supervise or arrange supervision of their children while in the Activity Center.

Supervised play is encouraged in the Activity Center at other scheduled times.
An Adult must always be present in the Activity Center during scheduled play.

  1. Hard balls like basketballs may be used during supervised play.
  2. Balls should not be thrown at the windows or bounced off the walls.
  3. Caution should be exercised at all time, being aware of other children/youth at play.

Animal Policy

Because there is an occasional reason to have animals on the church property it is necessary to have some guidelines for health and safety considerations about when and where their presence is appropriate.

Examples of when animals might be on the property include pets of teachers in the ECC, pets possibly brought to church to augment a Sunday School or adult education presentation, animals brought to the Blessing of Animals on St. Francis Day, and personal pets of Clergy and Staff.

  1. Animals in the ECC. It is the responsibility of the Executive Director of the ECC to determine that there is a curriculum justification for having animals in classrooms on a regular or occasional basis. Where there presence is deemed a help to the curriculum, it is the Executive Director’s responsibility to have on file copies of vaccination records where appropriate, and that the arrangements for the animal’s stay accord with professional standard hygiene and grooming practices, and that there is a plan for safely allowing children and adults to touch the animal, when that is appropriate. In all cases of children having access to touch the animal there must be a Staff member closely monitoring the process.  The safety, care and well being of the animal is also to be provided for adequately. If the animal’s owner is other than an ECC Staff member, the guideline for discussing safety procedures for both children and the animal will be discussed with the owner by the Staff member in advance.
  2. Pets brought to church educational or other events. It is the responsibility of the Staff or Clergy overseeing a particular event where animals might be present to be sure there is a curriculum justification for having the animal present. If the animal’s owner is not a Clergy or Staff member, the supervisor of the event needs to go over with the animal’s owner safety and health considerations while the animal is on church property, or at church events off campus. In cases where the animal’s presence is justified, the same care for safety of both those who might be in contact with the animal and the animal itself, as outlined in paragraph 1 above, is to be assured and provided for.
  3. Pets of Staff and Clergy. Pets are allowed on church property only on occasions of necessity, and on those rare occasions must be on a leash and accompanied by its adult owner.

Reviewed: August 30, 2006
Revised:
Approved: Gary K. Sturni, August 30, 2006

Alcohol Policy

ALCOHOL USE IN THE DIOCESE OF WEST TENNESSEE

Adopted by Bishop & Council on January 28, 2016

Effective date: May 1, 2016



                     l. The Church must provide a safe and welcoming environment for all people, including people in recovery.

          2.All applicable federal, state and local laws should be obeyed, including those governing the serving of alcoholic beverages to minors.

          3. Some dioceses and congregations may decide not to serve alcohol at events or gatherings. Others may decide to permit a limited use of alcoholic beverages at church-sponsored events. Both can be appropriate if approached mindfully.

          4. When alcohol is served at church-sponsored events, it must be monitored and those showing signs of intoxication must not be served, and the Church must provide access to alternative transportation for anyone whose capacity to drive may be impaired. Also, when alcohol is served, the rector, vicar, or priest-in-charge must appoint an adult to oversee its serving. That adult must not drink alcoholic beverages during the time of his or her execution of his or her responsibilities.

             5. Serving alcoholic beverages at church-sponsored events where minors are present is strongly discouraged.If minors are present, alcohol must be served at a separate station that is monitored at all times to prevent underage drinking.

             6. Alcoholic and non-alcoholic beverages must be clearly labeled as such. Food prepared with alcohol does not need to be labeled provided the alcohol is completely evaporated by the cooking process; however, it is recommended that even in this case the use of alcohol in cooking be noted on a label.

          7. Whenever alcohol is served, appealing non-alcoholic alternatives must always be offered with equal prominence and accessibility.

              8. The serving of alcoholic beverages at church-sponsored events will not be publicized as the main attraction of the event, e.g. "wine and cheese reception," "cocktail party," and "beer and wine tasting."

           9. Ministries inside or outside of congregations will make certain that alcohol consumption is not the focus of the ministry and that drinking alcohol is not an exclusively normative activity.

       10. Food must be served when alcohol is present.

       11.  Outside groups or organizations sponsoring an activity or event on Church property at which alcoholic beverages are served must have permission from the clergy or the vestry. Such groups or organizations must also assume responsibility for those persons who might become intoxicated and must provide access to alternative transportation for anyone whose capacity to drive may be impaired. Consulting with liability insurance carriers is advised.

       12.  Recognizing the effects of alcohol as a mood-altering drug, alcoholic beverages shall not be served when the business of the Church is being conducted. 

       13.  Clergy shall consecrate an appropriate amount of wine when celebrating the Eucharist and perform ablutions in a way that does not foster or model misuse. 

       14. We encourage clergy to acknowledge the efficacy of receiving the sacrament in one kind and consider providing non-alcoholic wine.

AN INTRODUCTION TO THE ADDICTION AND RECOVERY COMMISSION 
OF THE DIOCESE OF WEST TENNESSEE


(formerly known as The Alcoholism and Substance Abuse Commission)

OUR HISTORY:
The 1979 General Convention Resolution on alcoholism committed the Church to a position anticipating the problems and needs of the victims of chemical dependency and to raising consciousness about alcohol and drug use and misuse.


The 1985 General Convention Resolution on Alcohol and Drug Abuse reaffirmed the earlier position and defined a policy for the use of alcoholic beverages in parishes, calling for education and employee assistance programs.

The Fifth Annual Convention of the Diocese of West Tennessee (1987) called for the appointment of an Alcohol and Drug Abuse Committee to develop comprehensive resources in West Tennessee in response to the policies of the General Convention.

OUR PURPOSE:
The purpose of the Addiction and Recovery Commission is to offer the Church as a resource for the education, care and support of people affected by the spiritual despair and disease of addiction.


“The Church must be seen as the community of compassion to all those whose health and freedom have been lost through addiction. In the Diocese of West Tennessee, The Addiction and Recovery Commission seeks to help the Church in its ministry to alcoholics and the addicted as well as those whose lives are affected by their disease. I commend the work of the Commission to every member of this Diocese. Their goals of information, intervention and support are essential if we are to be responsible stewards of creation in the use of alcohol and compassionate in our efforts to strengthen our addicted brothers and sisters in recovery.”

Download Church Alcohol Policy

Child Protection

POLICIES FOR THE PROTECTION OF CHILDREN AND YOUTH FROM ABUSE DEVELOPED IN PARTNERSHIP WITH THE NATHAN NETWORK

The Holy Scriptures of the Old and New Testaments are the foundation on which our Christian community is built.They contain the story of God calling into being a community whose mission is to witness the reconciliation of the world to God. From the account of creation and fall in Genesis to the vision of the final reunion of all to God in the Book of Revelation, the Scriptures testify to this mission. At its center is Jesus the Christ in whom a new and reconciled creation is present. The people of the church, all of the Baptized are His disciples and so are sent to be faithful to Him. These Diocesan policies seek to support this calling and to strengthen faithfulness, so that a safer and healthier church community may exist for all its members, especially children and youth.

Download Our Child Protection Policy
Download Single Event Permission Slip


Building Use Policies

“We rejoice in serving others through the Grace of God in Christ”
One of the key words of our Mission Statement - “Serve” - provides the path through which the clergy, Vestry, and parishioners of St. George’s Episcopal Church (the church) proactively support the use of its facilities so that it may be beneficial not only to the life of the church, but also to the benefit of the communities it serves. This policy applies to both parishioners and to any individuals or groups that wish to use any part of the church for a desired function. It includes provisions and fees specific to spaces requiring special care. (see fee schedule below)

General Requirements and Restrictions

  1. A request for the specific use of church space for a special event (not normally scheduled and/or non-church related) requires the submission of a “Request for Space” form to the church office.
  2. The “Request for Space” form must be submitted to the Operations and Finance Administrator 4 weeks prior to the event. A security deposit of $150 is required with each request.
  3. The facilities must be cleaned and vacated by 10:00 PM. Cleaning is to be done by the organizers of the event. The church Sexton or designee must approve the “final” cleaning following the event in order for return of the security deposit.
  4. Any income producing event (either church or non-church function) must be approved by both the Rector and the Vestry.
  5. Event organizers are responsible for turning off lights and locking all doors after the event.
  6. Usage requiring more than normal church setup and maintenance is the responsibility of the requesting parties. Such maintenance procedures involved in setup, teardown or event preparation must be approved by Operations and Finance Administrator.
  7. Non-church organizations using the facility must provide proof of insurance naming St. George's as additional insured. (This would be for groups that are using the facility that are charging a fee).

Decorations and Setup

  1. All decorations and/or setups should be completed during the hours that the church is open – normally Monday through Friday from 9:30 AM – 4:00 PM. Other days and times must be coordinated with the Operations and Finance Administrator.
  2. No pins, tacks or nails may be used to attach decorations to tables, carpets, or other surfaces. In addition, no items maybe taped to walls. Existing bulletin boards may be used (covered if necessary) to display items associated with the event. Event organizers must remove all display items and coverings after the event concludes.
  3. No decorations may be attached to any permanent fixtures (light fixtures, speakers or speaker wires, etc.) in any parts of the building.
  4. No wet or damp decorations are permitted. Examples: potted plants, flower arrangements or anything with liquid in it must have a plate or tray under the arrangement.
  5. After the event, the space used must be restored for normal use. Decorations or setup for a reception, meeting, program or other event must be cleaned up immediately after the event. The clean-up will be supervised and approved by the church Sexton or designee before the event organizers vacate the church. Failure to satisfactorily clean the used church space will result in forfeiture of the security deposit.

Provisions for Specific Spaces

Narthex

  1. No items may be hung from the chandelier.
  2. Furniture in the Narthex can not be moved without the approval of the Rector or Operations and Finance Administrator.

Nave, Altar and Kitchen Areas

  1. Furniture and furnishings (Altar and Altar rails, choir chairs, Nave chairs, etc.) may not be moved without the approval of the Rector or Operations and Finance Administrator. Due to the extreme care that is required for furniture movement, the event organizers must pay for and use church approved movers.
  2. Nothing may be attached or hung from walls, ceilings, trusses, or any other component of the Nave.
  3. A security deposit of $250 (normal $150 space use deposit plus $100) is required for use of the kitchen. If the kitchen is not cleaned to the satisfaction of the Sexton or designee, the security deposit will be forfeited.

Parish Hall

  1. Arrangement of furniture, piano and furnishings in the fireplace nook area must be left in its original configuration.
  2. Due to safety issues (curious young children), fireplace use must be approved by the Rector or Operations and Finance Administrator. If young children are present during fireplace use, a responsible adult must provide supervision.

Activity Center

Activity Center use is governed by a separate policy.


Library

Arrangement of furniture and furnishings must be left in its original configuration after use. Library use is intended for adult activities only.


Classrooms

Arrangement of furniture and furnishings must be left in its original configuration after use.


Church Grounds

  1. Advertising materials (signs, banners, etc.) may only be used with approval of the Rector or Operations and Finance Administrator.
  2. Requests for any exceptions to this policy must be made in writing to the Operations and Finance Administrator.
  3. St. George's Episcopal Church requires that guests honor our request to refrain from smoking while using the facility. No smoking is allowed within the facility, and individuals smoking outside must use cigarette butt receptacles that are provided. All event organizers are required to notify participants that smoking anywhere on church grounds is undesirable.

Kitchen Policy - Church Groups

  1. Users are responsible for all setup and cleanup of the kitchen before and after a scheduled event.
  2. Excess food on plates and trays must be scraped into trash
    cans provided. Used plastic and paper products should also be dumped in the provided trash cans.
  3. In order to prevent clogging, no food or food residue may be scraped into any kitchen sink. Any remaining food residue must then be rinsed into the garbage disposal prior to placement into the adjoining dishwasher.
  4. The dishwasher may be used to clean cups, plates, silverware and food trays after the event. Instructions for proper use of the dishwasher are posted on the dishwasher.
  5. Cleaned cups, plates, silverware, food trays must be put away. Nothing is to be left on the drying racks.
  6. Coffee pots must be emptied and rinsed out. Coffee machines must be turned off.
  7. Counters must be wiped down and cleaned as well as sinks.
  8. The refrigerator/freezer may not be used to store leftovers. Leftovers must either be thrown out or removed by the users.
  9. Food that is in the refrigerator/freezer for a specific use should be so designated to prevent accidental use bit another scheduled event or church function.
  10. Trash cans must be emptied in the dumpster located in the back parking lot. Trash cans must be be relined after use.

Kitchen Clean Up Check List

In order to keep our kitchen beautiful, clean and in order for all, we are providing you with this check list as a guideline for clean up.

Download Kitchen Clean-Up Checklist. Thank you for your cooperation in keeping our kitchen area clean for all.


Vestry Resolution in Regards to Kitchen Use Dated April 28, 2009

Any church member requesting the use of the kitchen for activity must complete a Kitchen Use Form which will include the name(s) of the individual or individuals who will be designated to clean up the kitchen after its use. Kitchen clean up means that, on the same day following the activity’s event, all counters must be lean and that all utensils, dishes, pots and pans, etc. must be clean and neatly stored where they were found. The activity or group failing to follow the clean up requirement will be subject to a $100 charge against the budget of that group or committee.

A member of the Kitchen Committee will check the kitchen after the event. If it is not properly cleaned up, the event chair will be notified. If sufficient time has passed and the kitchen is still not cleaned up, then a fine will be assessed against that committee.

Kitchen Policy - Non-Church Groups

Download Kitchen Clean-Up Checklist

  1. Users are responsible for all setup and cleanup of the kitchen before and after a scheduled event. Church staff is responsible only for normal maintenance. The church Sexton or designee must approve any “final” clean-up or the kitchen deposit ($250) will be forfeited.
  2. Excess food on plates and trays must be scraped into trash cans provided. Used plastic and paper products should also be dumped in the provided trash cans.
  3. In order to prevent clogging, no food or food residue may be scraped into any kitchen sink. Any remaining food residue must then be rinsed into the garbage disposal prior to placement into the adjoining dishwasher.
  4. The dishwasher may be used to clean cups, plates, silverware and food trays after the event. The church Sexton or designee has the authority to supervise takedown and cleanup to ensure that any church owned property is restored to pre-event condition.
  5. The Sexton must be consulted as to the proper use and cleaning of kitchen equipment (dishwasher, stoves, etc). Directions for proper use of the dishwasher are posted on the dishwasher.
  6. The refrigerator/freezer may not be used to store leftovers. Leftovers must either be thrown out or removed by the users.
  7. Food that is in the refrigerator/freezer for a specific use should be so designated to prevent accidental use by another scheduled event or church function.
  8. Trash cans must be emptied in the dumpster located in the back parking lot. Trash cans must be relined after use.
  9. The kitchen supply closet is for church use only.
  10. No items may be stored in the kitchen electrical room.

Building Use Fees

The following schedule is intended to provide information on fees associated with the use of St. George’s facilities. The fees are reasonable and designed to help the church recoup some costs (e.g. labor set up, utility costs, etc) associated with facility use. Fees are lower for functions sponsored or conducted by church parishioners.

Note: Fees associated with weddings involving parishioners and non-parishioners are contained in a separate Wedding Policy.


Fees for Parishioner/Church Related Functions

In general, there will be no fees charged for facility use for a church sponsored event. However, organizers of special events (e.g. Antiques Arcade, etc.) which generate significant income should make appropriate provisions in their budget for costs associated with set-up, clean-up, entertainment, etc. so that the church’s operating budget is not negatively impacted. We encourage event planners to make use of a “suggested” donation where feasible to take pressure off the church’s operating budget. For example, suggested donations are presently used to support Sunday breakfasts, and Friends of Music normally provides a donation basket for its presentations.


  Fees for Parishioner Supported/Non-Church Related Functions Fees for Non-Parishioner/Non-Church Related Functions

Event types

Events in which a parishioner may have an
active involvement or support, but the activities themselves are not church related.

Events led by non-parishioners and the event is not church sponsored.

 

Additional costs for:

  • events lasting more than 4 hours.
  • furniture/fixture moving and return

Additional costs for:

  • events lasting more than 4 hours.
  • furniture/fixture moving and return
Use of Nave
More than 300 persons 1 to 4 hours $200; $300 if event occurs or lasts after 5 pm 1 to 4 hours $400; $600 if event occurs or lasts after 5 pm.
150 to 300 persons 1 to 4 hours - $150; $200 if event occurs or lasts after 5 pm. 1 to 4 hours $300; $450 if event occurs or lasts after 5 pm
Less than 150 persons 1 to 4 hours - $100; $150 if event occurs or lasts after 5 pm 1 to 4 hours $200; $300 if event occurs or lasts after 5 pm
Additional Rehearsals   $50.00 per rehearsal for musical events
Church video camera fee $50 $100
Parish Hall/Activity Center
More than 100 persons $100; $200 if event occurs or lasts after 5 pm $200; $300 if event occurs or lasts after 5 pm
Less than 100 persons $50; $100 if event occurs or lasts after 5 pm $100; $150 if event occurs or lasts after 5 pm
Kitchen costs see Building Use Policy see Building Use Policy
Other Meeting Rooms $50.00 $75; $100 if event occurs or lasts after 5 pm

Church Facility Request Forms

Download Church Facility Request Form - Members
This form is for St. George's Church Groups requesting space.

Download Church Facility Request Form - Non-Members
This form is for requesting church space by groups not affiliated with St. George's Church.


Forms and Documents concerning church policies as pdf's
Download the church by-laws

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